We’re looking for a Production Coordinator to keep the day-to-day work of our Production team organized and moving forward. You’ll maintain product documentation, development trackers, ERP records, and shared files, while following up on tasks and deadlines across Production, Quality, and Sourcing. Based at our Vilnius head office, you’ll work closely with the Head of Production and help coordinate information between the team in Vilnius and our production hub in Sri Lanka. This role suits someone who enjoys bringing structure to a busy environment, pays attention to detail, and takes ownership of the practical tasks that help a global production process run smoothly.
Key Responsibilities
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Maintain and update cross-development tracking for products already in production: tech sheets, development timelines, sample pack collection, and support with price-negotiation documentation.
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Prepare cross-development research briefs to support the Sourcing Manager.
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Administer day-to-day ERP system tasks (data entry, updates, corrections), excluding new product setup, which remains with the Head of Production.
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Maintain and organize the shared drive system: folder structure, file naming, and access management across the Production department.
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Provide backup support to the Quality department when workload requires it, sample tracking, documentation preparation, and administrative follow-up (not independent quality decision-making).
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Complete ad hoc tasks and projects delegated directly by the Head of Production.
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Coordinate daily administrative tasks for the Production team at the head office in Vilnius.
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Act as an administrative point of contact between the head office and the Sri Lanka production hub, following up on open items and documentation requests.
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Track and follow up on open action items across Production, Quality, and Sourcing to help ensure deadlines are met.
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Support meeting preparation, note-taking, and reporting for the Head of Production.
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Maintain accurate and up-to-date records across cross-development, ERP, and shared systems.
What We’re Looking For
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Experience in production coordination, administration, or operations, ideally in apparel or manufacturing. Experience with ERP systems is an advantage.
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Strong spreadsheet skills and the ability to work with tech packs, bills of materials (BOMs), and product development timelines.
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Excellent organization and attention to detail, including accurate record keeping across the systems, tracking sheets, and shared files.
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Ability to prioritize several tasks and deadlines across departments, take ownership croof open items, and follow them through to completion.
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Clear communication skills and professional working proficiency in English, including written communication with international suppliers and the Sri Lanka hub.
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A collaborative and flexible approach to working with Product Development, Sourcing, Quality, Warehouse, and Production teams.
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Ability to work from the head office in Vilnius.
What We Offer
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Meaningful impact – help the Production team stay organized and keep product documentation, tasks, and timelines on track.
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International collaboration – work with colleagues at our Sri Lanka production hub and support the processes behind products sold worldwide.
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A rider mindset in practice - motorcycle licence support, access to company motorcycles and an annual budget for Pando Moto products.
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Health and wellbeing support - private health insurance.
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Growth opportunities - a personal learning budget and space to grow professionally as the company continues to scale internationally.
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A strong team culture - monthly Friday lunches, team events, birthday gifts, and a pet-friendly office.
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A supportive, rider-driven environment - built on trust, respect, ambition and a shared passion for motorcycles.
Joining Pando Moto means becoming part of a small, ambitious and fast-moving team building motorcycle gear with real purpose, combining protection, performance and style without compromise.
We value diversity and are committed to creating an inclusive, supportive workplace where people are trusted to take ownership, share ideas and make an impact. Join us and help shape the future of performance-driven motorcycle gear.
